The Workspace vs Microsoft 365 question changed in 2026. Both have capable AI built in (Gemini vs Copilot), both have solid security, and the price gap narrowed. So the decision now comes down to how your team actually works — and the honest answer isn't the same for everyone.
Where Google Workspace wins
- ▸Real-time collaboration is still smoother — Docs and Sheets were built multiplayer from day one.
- ▸Simpler admin: one console, fewer licence tiers to decode, less time lost to configuration.
- ▸Gemini is consistent across the whole suite rather than bolted on per app.
- ▸Lower total cost for teams that live in the browser and on mobile.
Where Microsoft 365 still wins
- ▸Heavy Excel power users with complex macros and add-ins.
- ▸Desktop-first finance, legal and engineering teams tied to Office file fidelity.
- ▸Organisations already deep in Teams, SharePoint and Active Directory.
The part people underestimate: the migration itself
Switching suites is rarely about the software — it's about moving years of email, files, shared drives, calendars and permissions without breaking anyone's day. The risk is downtime and lost data, not the new logo.
“A clean migration is invisible. Staff log in Monday, their mail and files are there, and nobody files a ticket. That's the whole goal.”
How to switch without the pain
Run a staged cutover: pilot a small group, verify mail flow and DNS, migrate in batches over a weekend window, and keep both systems live until you've confirmed nothing is missing. Done properly, even a 50-mailbox move can land with zero lost email.
Want this set up for your business?
VB Easy does this for clients every week. Let's talk about your setup — no obligation.